Effective Date: January 1, 2016

Ship-to United State: Shipping Instruction
Please contact imports@hersheys.com with the commercial invoice at least 1 week prior to ship date.

Effective Date: January 1, 2016

Ship-to Canada: Shipping Instruction
Please contact imports@hersheys.com with the commercial invoice at least 1 week prior to ship date.

Effective Date: January 1, 2020

Please contact any of the following person within at least 5 working days prior to shipment ready date and attach copies of Commercial Invoice, Packing List, Certificate of Origin, Non-Wooden Packing Declaration, Certificate of Health and Free Sales and Certificate of Shelf life.

-          Nicole Shi -- XSHI@hersheys.com

-          Lecsia gu --  fgu2@hersheys.com

Required import documentation to be supplied to Hershey China Imports Team:

1.      Certificate of Origin                                          (Sealed & Signed)

2.      Non-wooden packing declaration                  (Sealed & Signed)

3.      Commercial invoice, among other information must include the following:                                           

-          Hershey Purchase Order Number

-          Consignee as per Purchase Order

-          Incoterms as per Purchase Order

-          Breakdown of Charges (Specify separately the EXW or FOB price, International Freight and Insurance); and

-          Must be sealed and signed

4.      Packing list, among other information must include the following:                                         

-          Hershey Purchase Order Number

-          Shipped Quantity

-          Quantity of Pallets and Boxes

-          Quantity of each item, including net & gross weight and cargo volume/dimension

-          Must be sealed and signed

5.      Certificate of Health & Free Sales                   (Sealed & Signed)

6.      Certificate of Shelf Life                                      (Sealed & Signed)

7.      Bill of Lading or Air Waybill

8.      Certificate of Analysis                                        (Sealed & Signed)

9.      Insurance copy

10.   Other document required custom rules according to different HS CODE, such as phytosanitary certificate for Cashew import

 

All the required documentation must be received by Hershey China Imports team at least 3 days before shipment’s arrival.  

 

 

Effective Date: January 1, 2020

Ship-to India: Shipping Instruction 

Please contact any of the following person below at least 5 working days prior to shipment ready date and attach copies of Commercial Invoice; Bill of Lading or Air Waybill, Packing List, Certificate of origin (if applicable); Certificate of Insurance; and Technical Literature or Catalogue.

  • Ananda Kumar for Hershey India, Mumbai Office - anandakumarv@hersheys.com
  • Ashok Chaturvedi for Mandideep Factory - akchaturvedi@hersheys.com
  • Aravinda N for Makson & Surya Factory - aravindan@hersheys.com

1. Port of Consignee must be in accordance with the Purchase Order

2. Consignee must be in accordance with the Purchase Order

3. Required Import Documentation:

  • Signed Commercial Invoice in quadruplicate.
    • Must show the breakdown of charges for Ex-Works or FOB price, International Freight and Insurance;
      and
    • Purchase price (or value) of each item in currency of sale (this is a must even if the samples are “free of charge”)
  • Packing list in quadruplicate
  • Bill of Lading or Air Waybill (3 originals and 2 duplicate)
  • Certificate of Insurance
  • Certificate of Origin
  • Technical Literature or Catalogue

4. All the above documents should be sent to the address of the consignee

5. Mode of dispatch must be in accordance with the Purchase Order

6. Place of shipment must be in accordance with the Purchase Order

7. Markings and Labelling

  • Aside from other essential shipment information, packages should be clearly marked with HERSHEY, INDIA;
  • Dimensions, gross and net weights of each packages must be shown on the respective packages.
  • Packing material must be of a standard which is sufficient to prevent damage, pilferage and withstand tropical conditions and rough handling during transit.

8. Please provide the true country of origin information for the product

9. Import and Export Code: 0303014423

  • Must be clearly shown on the Commercial Invoice, Packing List, Bill of Lading and Packaging.

 

 

Shipping and Delivery Instruction

 

Please contact logisticsmalaysiaplant@hersheys.com at least 5 working days prior to shipment ready date. Please attach the commercial invoice and identify Hershey Purchase Order number for review so they can coordinate shipping arrangements.

             

Required import documentation to be supplied to Hershey Malaysia Logistics Team:

 

1.      Free Trade Agreement Certificate of Origin / Preferential Certificate of Origin (PCO) (applicable for products shipping from ASEAN Countries, China, India, Australia, New Zealand, South Korea and Japan)

2.      Free Trade Agreement Eligibility Certification Letter (for Malaysia Vendor only)  

3.      Commercial Invoice to include:

-          Name, Address of Shipper; Invoicing Party;

-          Name and Ship to / Delivery Address:

o   Hershey Malaysia Sdn Bhd

Address: No 1, Jalan Kargo3

                 Senai Airport City

                 81400 Senai Johor, Malaysia

 

Note: The Importer of record (IOR) for all shipment must be Hershey Malaysia

-          Malaysia Customs Ruling Number, if applicable;

-          Detailed description for each item in accordance with the description indicated on the Customs ruling; (if Malaysia customs ruling applies to the item)

-          Hershey SAP Product Number

-          Hershey Purchase Order (PO) number;

-          Harmonized System (HS) Code for each item as per Purchase Order;

-          Type of packaging as per Hershey Purchase Order;

-          Quantity of each item, including net & gross weight in kilograms;

-          Country of Origin of each item;

-          Purchase price (or value) of each item in currency of sale (this is a must even if the samples are “free of charge”);

-          Kind of currency (i.e. USD, MYR or EUR);

-          Incoterms 2020

-          Breakdown of Charges (Specify separately the ExW or FOB price, International Freight and Insurance);

-          Port/Airport of discharge;

-          Signature

4.      Packing List to include:

-          Consignee’s Name and Address

-          Invoice No.

-          Product Description as per Invoice

-          Container No. and Seal No.

-          Quantity and Content of each item, including net & gross weights in kilograms

-          Quantity of Pallet (Weight & Dimension for Each Pallet)

-          Method of packaging (Wooden Box, Carton Box, Plastic Pallet or Wooden Pallet)

-          If the packaging is Fumigated, pls mention in the packing list & provide certificate.

-          Quantity of Cases / Boxes for each item

-          Lorry Number (for Local Vendor Only)

 

5.      Bill of Lading, Airway Bill or Delivery Order- if shipment mode is truck or land deliveries; to include:

 

-          Notify Party:

 

BDP Malaysia Sdn. BHD.

NO. 26-02, Jalan Pertama 3, 

Pusat Perdagangan Danga Utama, 

81300 Johor Bahru, Johor, Malaysia             

Attention: Import Department

Tel: +6012 5488 019 / +607 550 0378

Email: general.import.jb@bdpint.com

 

-          Please ensure to state each container number & size, seal number, gross weight and volume (M3).

-          For sea shipment, we prefer a Telex Released B/L, Express B/L or Sea Waybill.

 

Other Instruction:

 

6.      Send the shipments to the following ports only:

 

If via Sea:

-          Port Tanjung Pelepas (FCL & LCL) Subject to agreement

-          Pasir Gudang Port (LCL & FCL) Subject to agreement

 

If via Air:

-          Kuala Lumpur International Airport

-          Dispatch at Singapore Changi Airport is allowed but requires prior written approval from the Hershey Malaysia Plant’s Buyer.

 

7.      Marking and Labelling appearing on the outer packaging and pallet:

 

-          Full Product Description

-          Product Code

-          Lot / Batch Number

-          Fat Content, if applicable

-          Production code and date, if applicable

-          Best Before Date, if applicable

-          PO number

-          Ship to Name and Address

-          Supplier’s Name

-          Hershey Material Number

-          ISPM Marking for Heat Treated Wooden Pallets

 

8.      Please inform your nominated Freight Forwarder to use BDP as appointed agent to perform Customs Declaration into Hershey Malaysia:

 

BDP Malaysia Sdn. Bhd.

NO. 26-02, Jalan Pertama 3, 

Pusat Perdagangan Danga Utama, 

81300 Johor Bahru, Johor, Malaysia             

Attention: Import

Tel: +6012 5488 019 / +607 550 0378

Email: general.import.jb@bdpint.com

 

9.      Raw materials and Packaging items must be transported using an “A” grade containers with appropriate shipping packaging.

 

10.  Do not mix Hershey items in a truck load with other commodities that are not food grade (e.g. harmful chemicals).

 

11.  Non-compliance with any of the instruction above can result to clearance delay. Resulting cost from clearance delay or product disposal or destruction will be charged back to the vendor.

 

 

12.  Usage of A-Grade / Food Grade containers

 

 

13.  UDAB (Under Deck Away from Boiler) – the cargo will be position on the ship as per named location to avoid additional heat exposure to the container and it’s cargo, to lower the chances of bug infestation ( Applicable for Sea Shipment)

 

14.  Apply a photo protocol of the containers before and after the stuffing / un-stuffing to assure a proper container quality

 

 

Special Statement to Vendor’s of the following products:

Dairy: Please provide Veterinary Certificate issued by a government authority in the Country of Origin prior to departure.

Peanuts, almonds, hazelnuts: Please provide advance copy of shipping documents (e.g. health Certificate, Phyto-sanitary Certificate, Invoice, packing list and Bill of lading) at least 5 days before shipment arrival at destination.

Aluminum foil:  Please provide Mill Certificate prior to departure at Origin. Please provide advance copy of shipping documents (e.g. Invoice, packing list and Bill of lading) at least 5 days before shipment arrival at destination.

Chemical: Either Dangerous Goods or not – To provide MSDS prior to shipment for validation.

Dangerous Goods: To ensure Material Safety Data Sheet (MSDS) & Dangerous Good (DG) Declaration form should be sent together with, and attached to, the cargoes.

Sugar: Please provide AP number together with Invoice and Packing list before delivery of the item.

Ship-to Mexico: Shipping Instruction

Please select the page relevant to the Ship-to Location.